50 Microsoft 365 Certified: Fundamentals Practice Questions: Question Bank 2025

A small business wants employees to store files in the cloud and coauthor documents in real time from multiple devices. Which Microsoft 365 service best meets this need?

A company wants to reduce the administrative effort of managing user passwords by enabling users to sign in once to access multiple Microsoft 365 services. Which concept does this describe?

You need to host online meetings that include screen sharing, meeting recordings, and a dial-in option for users who cannot use the internet. Which Microsoft 365 service is primarily used for this scenario?

A user reports that a Microsoft 365 sign-in now requires an additional verification step beyond a password. Which security feature is most likely enabled?

A company wants to classify documents as Public, Internal, or Confidential and automatically apply encryption to Confidential files shared outside the organization. What Microsoft 365 capability should you recommend?

A company wants to prevent users from emailing credit card numbers outside the organization using Exchange Online. Which Microsoft 365 feature should be used?

An organization wants to move from on-premises file shares to a cloud service that provides team sites, document libraries, and intranet pages with permissions. Which Microsoft 365 service is the best fit?

A company wants Microsoft to provide the cloud service, while the company remains responsible for user access management and data classification. Which cloud service model best describes this?

A global organization wants to ensure that Microsoft engineers cannot access customer content during support operations unless the customer explicitly approves access for a specific request. Which Microsoft 365 feature addresses this requirement?

Your organization wants to standardize device management for Windows, iOS, and Android, including requiring a PIN, enforcing encryption where supported, and remotely wiping corporate data if a device is lost. Which Microsoft 365 solution should you recommend?

Your organization wants to allow users to sign in to Microsoft 365 by using the same username and password they use to sign in to on-premises Active Directory, and the password should be validated on-premises at sign-in. Which identity method should you use?

A team wants to coauthor documents, chat, and hold meetings in a single workspace tied to a project. They also want membership to control access to the project files. Which Microsoft 365 service best meets the requirement?

A user reports they can access SharePoint Online from a personal laptop, but company policy requires SharePoint access only from compliant devices. Which feature should you use to enforce this requirement?

Your compliance team needs to ensure email and documents are kept for 7 years and then automatically deleted. Which Microsoft 365 capability should you use?

A company wants a solution that helps classify and protect sensitive documents by applying encryption and usage restrictions that follow the file, even after it is downloaded. What should they use?

You need to provide users with access to Office apps and cloud services, and you want licenses to be assigned automatically based on a user's department attribute in Microsoft Entra ID. What approach should you use?

A company wants Microsoft to have limited access to customer content and to process it only to provide the service. Which concept best describes this Microsoft 365 commitment?

You want to reduce the administrative effort of managing multiple admin portals and use a central place to view billing, support requests, service health, and admin tasks. Which portal should you use?

A user left the company, and you must preserve their Exchange Online mailbox content for a legal hold while preventing sign-in and maintaining access for eDiscovery. What is the best practice approach?

A company wants to prevent users from accidentally sharing credit card numbers in Microsoft Teams chats and in SharePoint Online documents. Which capability should they implement?

A user wants to store personal work files in Microsoft 365 and access them from multiple devices. The files should be private by default but shareable when needed. Which service should the user use?

A company wants a central place where employees can create and manage user accounts, groups, and access to Microsoft 365 services. Which service should the company use?

Your organization requires a service that provides ticketing and self-service capabilities for Microsoft 365 issues. Which Microsoft offering best meets this requirement?

A company wants to prevent employees from sending emails containing credit card numbers outside the organization. Which Microsoft 365 capability should be used?

An organization wants to require users to provide a second factor only when sign-ins look risky (for example, unusual location or device). Which solution should they implement?

A user reports they cannot access Microsoft 365 services from their new phone. The organization requires devices to meet security requirements before access is granted. Which feature most likely blocks the access until the phone is compliant?

A company wants to reduce the risk of malware delivered through email attachments and links in Microsoft 365. Which Microsoft solution best addresses this requirement?

Your organization is planning Microsoft 365 licensing. They want to assign licenses automatically based on a user's department without manually licensing each new hire. What should they use?

A legal team needs to place a hold so that mailbox and Teams messages for specific users are preserved even if users delete them. Which capability should you use?

A global organization wants to ensure users can still access Microsoft 365 even if a single datacenter becomes unavailable. Which cloud concept most directly supports this requirement?

A small business wants a single place where employees can chat, join online meetings, and collaborate on files in shared channels. Which Microsoft 365 service best meets this requirement?

A user reports they can access Microsoft 365 web apps but cannot install the desktop apps on a new device. Which licensing concept most directly explains this issue?

Your organization wants to reduce the risk of password-based attacks by requiring a second factor during sign-in. Which Microsoft 365 capability addresses this requirement?

Which cloud concept describes a customer using computing resources without managing the underlying physical hardware, with the ability to scale usage up or down as needed?

A security team needs to automatically label documents containing sensitive data (for example, personal identifiers) and enforce encryption based on that label. Which Microsoft 365 solution should they use?

A company wants to prevent users from sending credit card numbers in emails to external recipients. Which feature should an administrator configure?

A project team needs a shared workspace that includes a team email address and calendar, a SharePoint site for files, a Planner plan, and can be connected to Microsoft Teams. What should you create?

A user created a new Team and expected external partners to join, but guests are blocked. Where should an administrator primarily check and configure guest access to allow external collaboration?

A compliance officer must find all content related to a specific keyword across Exchange mailboxes, SharePoint sites, and OneDrive accounts and place the results on legal hold for an investigation. Which Microsoft 365 capability should be used?

A company wants to minimize licensing costs by ensuring employees are assigned only the services they need (for example, disabling a service within a license for users who should not access it). What is the best approach in Microsoft 365?

A small business wants a single place where employees can chat, meet, and collaborate on files without switching between multiple apps. Which Microsoft 365 service best fits this requirement?

A user stores files in OneDrive for Business and wants those files to be available offline on their laptop while traveling. What should the user do?

A company wants to access Microsoft support, view service health, and manage billing in one place. Where should an admin go?

A company wants to prevent users from accidentally emailing credit card numbers outside the organization. Which Microsoft 365 capability is designed for this?

An organization wants to require users to sign in again when accessing Microsoft 365 from unmanaged devices, but allow smoother access from corporate compliant devices. Which solution should they use?

A legal team needs to place a hold on specific users’ mailboxes and Teams messages so the content cannot be permanently deleted during an investigation. Which Microsoft 365 feature should be used?

A company wants to classify documents as "Confidential" and automatically apply encryption and usage restrictions when those documents are shared externally. What should they use?

A company wants users to sign in once to access Microsoft 365 services such as Exchange Online, SharePoint Online, and Teams. Which identity concept provides this capability?

A company wants to minimize the impact of password compromise by requiring a second verification method only when risk is elevated (for example, unfamiliar sign-in patterns). Which Microsoft Entra capability best addresses this requirement?

A multinational organization wants to ensure that guest users can collaborate in Teams and SharePoint, but only with explicitly invited partners and with limited permissions. Which approach best meets the requirement?