Google Workspace Administrator Practice Exam 2025: Latest Questions

Your organization wants all new users to automatically have Gmail and Google Drive enabled, but not Google Chat. Where should you configure this as a default for newly created users in a specific organizational unit (OU)?

A user has left the company. You must prevent sign-in immediately, but preserve their data for an ongoing investigation. What is the best initial action?

You need a mailing list that allows anyone on the internet to email it, but only members inside the company should be able to view archived conversations. Which Google Group configuration is most appropriate?

Several users report that they cannot find a shared drive. You confirm they are members, but the shared drive still does not appear in Drive. What is the most likely cause?

You want to ensure that only corporate-owned Windows devices can access Google Workspace data in Chrome, and you want to enforce screen lock and device encryption. What should you implement?

A company is acquiring another business and wants to manage the acquired domain under the same Google Workspace organization while keeping policies separate for the new employees. What is the best approach?

After you enforce 2-Step Verification (2SV), several users using legacy IMAP email clients can no longer sign in. You want to maintain stronger authentication while allowing IMAP access for a limited set of users. What should you do?

Your help desk needs to create many users quickly. You want to minimize errors and ensure consistent attributes (OU placement, recovery email, employee ID). What is the recommended method?

Legal asks you to preserve all Gmail messages for a specific user for an ongoing lawsuit, even if the user deletes messages. They also want administrators to be able to search and export those messages later. What should you do?

Your organization wants to restrict Drive sharing so that files can be shared externally only with a specific list of trusted partner domains. Additionally, users should not be able to change this restriction themselves. What is the best solution?

You need to ensure new employees can start using Gmail and Google Drive immediately on day one, but only after their accounts are created by HR in a specific organizational unit (OU). What is the recommended approach?

A user reports they stopped receiving messages sent to a mailing list. Other members still receive the messages. In the Google Admin console, which setting is the MOST likely cause for only that user?

Your organization wants a simple way to let employees sign in to multiple third-party SaaS apps using their Google identity without managing separate passwords. What Google Workspace feature should you configure?

A company has two subsidiaries that require different sharing rules for Google Drive and different Google Meet recording policies, but they want centralized billing and administration. What is the best design in Google Workspace?

A departing employee owns many important files in Drive. You need to ensure the manager becomes the owner of those files without changing file locations or breaking sharing links. What should you do?

Your security team wants a rule that prevents employees from sharing Drive files externally unless the files are owned by a specific OU (Marketing) and have an approved classification label. What is the best approach?

Users report that some external guests cannot join Google Meet meetings, even though the organizer allowed guests. Your organization recently tightened access controls. Which Admin console setting is MOST likely blocking these guests?

You must give your help desk staff the ability to reset user passwords and force sign-out, but they should NOT be able to change security settings like 2-Step Verification or view audit logs. What should you do?

Your organization is investigating a suspected account compromise. You need to quickly determine whether the user’s account generated suspicious login activity and whether any Google Workspace settings were changed. Which approach best meets the requirement?

A regulated customer requires that chat messages be retained for 7 years and are searchable for eDiscovery, including messages sent in direct messages and spaces. What should you configure?

Your organization is acquiring a small company. Their users must keep their existing Gmail addresses (their domain) but be managed under your Google Workspace Admin console. You have already verified ownership of the acquired domain. What should you do next to ensure mail delivery and management work correctly?

Your help desk reports that external clients receive a “You don't have permission to access this file” error when opening a shared Drive link. The user who owns the file insists they shared it to “Anyone with the link.” What is the most likely admin-level cause?

You need to ensure that any email sent to a terminated employee is automatically delivered to a manager for 30 days, and then stops. The terminated employee’s account must not allow sign-in. What is the best approach?

Your security team requires stronger protection against account takeover. They want administrators to be forced to use security keys, while allowing regular users to use less strict 2-Step Verification methods during a transition period. Where should you configure this?

You are migrating from another provider and need to route inbound mail differently based on recipient. For a subset of users, mail should be delivered to Google Workspace. For all other users, mail should continue to the legacy mail system during coexistence. What should you configure?