220-1102 Question 726
Single answerLocation/equipment placementA technician is helping set up a new multifunction printer in a small medical office. The printer will handle patient documents throughout the day, and staff members from several departments need convenient access to it. The office manager wants to reduce the risk of unauthorized viewing of printed documents and also avoid damage to the device from environmental conditions. Which placement is the BEST choice?
- A
Place the printer in a public waiting area so all employees can quickly reach it
- B
Place the printer in a secured staff workroom away from direct sunlight and HVAC vents
- C
Place the printer beside a window in a hallway to improve ventilation and save space
- D
Place the printer in a storage closet that also contains cleaning chemicals and paper supplies
Show answer and explanation
Correct answer: B
Explanation
The best answer is to place the printer in a secured staff workroom away from direct sunlight and HVAC vents. For A+ Core 2, location and equipment placement decisions should consider both physical security and environmental factors. Devices that handle sensitive information should be positioned in controlled areas to reduce unauthorized access or document exposure. Best practices also include avoiding locations with direct sunlight, excessive heat, moisture, dust, chemical exposure, and airflow from vents that can affect device performance. This aligns with standard workplace security guidance and general manufacturer recommendations for office equipment placement.
- A. Incorrect.
This is incorrect because a public waiting area increases the risk that patients or visitors could see or take printed documents. Even if the location is convenient, it does not align with best practices for protecting sensitive information. Shared office equipment that processes confidential records should be placed in controlled-access areas rather than public spaces.
- B. Correct.
This is correct because a secured staff workroom limits access to authorized personnel while still allowing reasonable availability for employees who need the device. Keeping the printer away from direct sunlight and HVAC vents also helps avoid heat buildup, dust circulation, and moisture or temperature fluctuations that can reduce reliability and shorten equipment life. This option best addresses both security and environmental concerns.
- C. Incorrect.
This is incorrect because placing the printer beside a window exposes it to direct sunlight, temperature changes, and potentially higher dust levels in a hallway. A hallway also creates a greater chance of documents being seen by unauthorized people passing by. Improved ventilation is not a good tradeoff when it introduces security and environmental risks.
- D. Incorrect.
This is incorrect because storage closets with cleaning chemicals are poor locations for office equipment. Chemical fumes, dust, and limited airflow can damage the printer over time. Although the closet may seem secure, it is not an appropriate environment for electronic equipment that needs safe operating conditions and regular user access.